Questions
The questions people ask before installing.
Short answers here, with a link to the page that goes deeper.
What it is
What is Workforce 2.0?
A Windows program that runs an AI workforce for a business. You talk or type to an AI chief executive; it hands work to specialist AI workers running at the same time. Underneath sit twenty engines that each run one business function from start to finish. How it works →
What is the difference between an AI agent and a chatbot?
A chatbot answers your question and forgets you. An agent runs a sequence of steps over hours or days, uses real tools like a browser and your email, remembers your business between runs, and stops to ask before anything is sent. You get a finished job rather than a draft you still have to act on. The full comparison →
What is an "engine"?
One job it runs the whole way through, from the research at the front to the follow-up at the end, checking with you at the points that matter. There are twenty built in. See them →
Do I need to be technical?
No. You talk to it or type in ordinary words. Setup is one free Google key and takes about two minutes.
What it costs
Will I get a surprise bill?
No. Nothing is billed per token. Every job is either free, because it ran on your own free key, or a fixed price shown before it starts. It checks your balance before starting chargeable work and stops at zero rather than running a negative balance. Three worked months →
How much does it cost to run for a small business?
Everyday work costs nothing. Finished jobs: ten cents per sales lead you keep, one euro per tailored job application, thirty-five cents per campaign of three posts. A two-person consultancy doing outbound spends about twelve euros a month.
Can I use it without a monthly subscription?
Yes. Pay as you go is the default. Subscriptions exist per engine and only make sense at volume.
Why can't the video studio be in a subscription?
Almost all its cost is per-second rendering billed to us by an upstream provider, so a flat fee covering unlimited would be a promise we could not fund. Same for pictures and video inside marketing, on every plan.
Your data
Where does my data live?
On your computer, in a normal folder you can open and back up. Your documents are read and indexed there, offline, so they never leave the machine. The full data story →
Does anything go through your servers?
Your own key is used first, always. If it has been refusing for about 90 seconds and you are signed in, engine work can be carried on our connection so a long run finishes. Conversations never use it, you can switch it off, and your files and memory are not part of it either way.
What AI tools work offline?
Reading and indexing your own files works with no network at all, and costs nothing per search. Anything that needs an AI to think needs a connection, so this is not a fully offline product.
Can a client's message leak into an email to someone else?
No. The wall between those memories only runs one way, by design. How memory works →
What happens to my data if I stop using it?
The folder stays exactly where it is and every file opens in any text editor. Nothing to export, nothing held hostage.
Staying in control
How do I stop it sending emails without my approval?
Sending, publishing and spending all stop and wait for you. Every attempt goes through one gate that no part of the app can go around, and no answer within 90 seconds counts as a refusal rather than a silent send. More →
Can I limit what it touches?
Three settings apply to everything: read only, draft but never send, or send. Per worker you can also restrict which apps it may use, or pause it entirely.
Can the planning AI reach my inbox?
No. It has no connection to email, calendar, files or customers at all. It can only think and hand out work.
Will it nag me?
It raises at most one thing worth interrupting you for, with a cooldown, and those checks call no AI so they cost nothing.
Teams
What happens to what we know when someone leaves?
It stays. Everyone works into one shared memory that syncs hourly in both directions, covering notes, reference material, generated work and the conversations behind them. How they priced a job and what wording worked is already recorded. For teams →
Can two people run it at once?
Yes, and shared things like the do-not-contact list apply across everyone, so one person's opt-out protects everyone's campaigns.
Can it handle two different people's mailboxes?
Yes. Several Google accounts can be signed in at once and each job is pinned to one, so they do not get mixed up.
Setting it up
Do I need an API key, and is it free?
Yes and yes. A key is a password that lets the app use Google's AI for you. Open aistudio.google.com/apikey, sign in with any Google account, click Create API key, and paste it in. Free, no card, about two minutes. Step by step with screenshots →
Which platforms does it run on?
Windows 10 and 11, Linux, and
Android. The Linux build is a single AppImage — download it, chmod +x, run it.
Mac and iPhone builds are in progress.
What do I connect it to?
Thirty-six apps ship configured and the free ones work immediately. If you have already set connectors up in Claude Desktop, Cursor, VS Code or Windsurf you can import them in one click. Connected apps →
Is a self-updating app safe?
Your version is never touched until you approve a change. It saves the working version, builds the candidate separately, has it checked, then shows it to you. A promoted version that fails to start twice puts the old one back by itself.
What it does not do
Does the sales engine watch for replies?
No. There is no reply rate and nobody is added to the do-not-contact list automatically because they replied. The list itself works and is checked on every outbound message; you add to it yourself.
Does the video studio do lip-sync?
No. A character stays consistent across scenes, but their mouth does not match the audio. Scenes are also filmed independently, so clips cut rather than flow.
Do I get a Word document out?
No. Word goes in; PDF comes out.
Which AI model is it using?
We deliberately never say. You get quality tiers, so we can move to something better without changing what you bought. Everything it does not do →